Client onboarding
“Onboarding for new accounting clients: company details, directors, ID upload and a signed engagement letter.”
A step-by-step form with uploads and an e-signature. Missing documents are flagged and chased.
// Forms · onboarding · payments
Describe the form. Xenpai builds the whole system.
Registrations, client onboarding, bookings and payments, with the database, emails, approvals and dashboard behind them. Say what you need in plain words, check the plan, and share the link. No code, no templates to wrestle.
Sign in with your email or Google. Payments go straight to your own Stripe account.
Built for
- Studios & classes
- Events & festivals
- Clinics & practices
- Schools & academies
- Agencies & firms
- Clubs & associations
// How it works
From a sentence to a live form in minutes
No drag-and-drop builder, no spreadsheet glue. Xenpai asks a question or two if it needs to, then shows you exactly what it will build.
- 01
Describe it
Say what you need the way you'd brief a new assistant: who fills it in, what you need from them, what they pay, and what should happen next.
- 02
Check the plan
Before anything goes live you see every form, question, email and table Xenpai will set up. Ask for changes in plain words until it's right.
- 03
Go live
Deploy with one click and share the link. People fill it in on their phone, pay if needed, and every response lands in your console.
// Features
Everything around the form, not just the form
A form is where the work starts. Xenpai sets up what happens after someone presses submit.
Forms that handle the complicated cases
From a three-question booking to a festival application with repertoire, fees and follow-ups. Your customers get a calm, branded form that works on any phone.
- Steps with a progress bar, and questions that only appear when they apply
- Prices that add up as people choose, including GST where it applies
- File uploads, even one per item, like a score for every song
- Consents and e-signatures, typed or drawn
- Save and come back later with a private link
- Your brand colour and fonts
Payments with Stripe
Take card payments when people submit, or send a personal payment link once you've reviewed them. Refunds in one click.
Approvals
You decide which emails go out on their own. The rest wait in Approvals: read them, then approve and send.
Database and dashboard
Every response is stored properly, with statuses, filters, CSV export and a live dashboard of what matters.
Follow-up forms
Accepted someone? Send a personal link to the next form, already filled in with what they told you.
Your team
Invite staff to work through submissions. Owners keep control of payments, refunds and who's on the team.
// Assistants
Every application checked before you open it
Tell Xenpai your rules, like “groups need 16 to 40 singers” or “every client uploads ID”. An assistant checks each new submission against them, the moment it arrives.
- Flags what's missing
Each problem in one plain sentence, on the submission itself.
- Moves it for you
Incomplete submissions go to Needs info, so your list shows what's ready.
- Drafts the email
A friendly note asking for exactly what's missing. It waits for your approval.
Nothing to set up: Xenpai adds an assistant when your form needs one. Pause it any time.
// Use cases
If it starts with a form, Xenpai can run it
A few things businesses ask for, and what they get.
Class bookings
“Pottery class bookings, 4 seats max per booking, and they pay when they book.”
Card payment on submit, a confirmation email, and oversized bookings moved to Needs info.
Event registration
“Registration for our charity run: 5K or 10K, t-shirt size, emergency contact and an entry fee.”
Priced choices with a live total, card payment, and a dashboard of entries by race.
Applications and festivals
“Choir festival applications with categories, songs and a score for each, and fees with 9% GST for local groups.”
Repertoire lists sized by category, a score upload per song, and a follow-up form once accepted.
// Security
Built to be trusted with your customers' details
Every business kept apart
Each project's responses are stored separately, and every request is checked against the workspace it belongs to.
Your Stripe, your money
Card details never touch Xenpai. Customers pay on Stripe's checkout and the money goes to your account.
Hosted in Singapore
On Amazon Web Services, encrypted in transit and at rest, and backed up every night.
No passwords to leak
Your team signs in with a one-time email link or Google.
// FAQ
Questions, answered
Do I need to know how to code?
No. You describe what you need in plain words and review a plain-English plan. Everything is set up for you, and changes work the same way.
What can Xenpai build?
Forms and everything around them: registrations and applications, client onboarding, bookings, orders and quotes, surveys, and payments through forms, with the emails, approvals, follow-ups and dashboards they need. It isn't a website builder or a general chat assistant.
How do payments work?
You connect your own Stripe account in a few minutes. Customers pay by card on Stripe's secure checkout and the money goes to your account. Xenpai's fee is 2% of each payment, on top of Stripe's own fees, and refunds are one click.
Can I change a form after it's live?
Yes. Ask for the change in the chat and you'll see exactly what will change before you deploy it. Everything already submitted is kept.
What does the assistant do on its own?
It checks each new submission against your rules, moves ones with a problem to a status like Needs info, and drafts an email asking for what's missing. It never sends that email by itself: it waits for your approval. You can pause it any time.
Where is my data kept, and can I take it with me?
On Amazon Web Services in Singapore, backed up nightly. You can export any table to a spreadsheet (CSV), and uploaded files as a ZIP, whenever you like.
Can my team use it?
Yes. Invite staff by email. Owners manage payments, refunds and the team.
I have a question that isn't here.
Write to us at hello@xenpai.app.
Your next form could be live this afternoon
Tell Xenpai what you need. You'll see the plan before anything goes live.